DATE PROTECTION POLICY

Data Protection and Privacy Policy

Thank you for trusting Simply Dance with some information about you and/or your child(ren). We would like to assure you that we take that trust seriously and we want you to know how we use your information and why.

Who is holding your information?

The information you have given to us is kept by the Principal of the school, with relevant information (such as names and medical issues) also accessible to the class teachers.

We do not permit copying or sharing by our staff and actively monitor for any potential breaches.

Where do we get data from?

We only hold data provided to us by you. Initial information is collected on the enrolment form that you complete before trialling any classes. We may also collect data that is emailed to us by you. We only keep data that is necessary to run the dance school in an efficient manner.

Where is your data stored?

You/your child(ren) data is transferred onto our password protected, main database, which is not connected to the Internet and only accessible by the Principal.

Do we share your data?

We never sell data we hold. Your information is held in the strictest confidence. Our staff are aware that confidentiality is paramount and any sharing of data is a breach of data regulations.

To take part in exams, dance festivals or performances we will usually be asked to send personal data to the organising body, we will ask for your consent to share the data when entering your child(ren). It Is your responsibility to ensure that we hold the correct details for you/your child(ren) and keep us updated of any changes to contact information or health details.

We also reserve the right to share information if we suspect a safeguarding issue (child protection policy).

How long do we retain your data?

We will keep and update records for as long as you and/or your child(ren) dances at Simply Dance. Once you/your child(ren) leave, the enrolment form will be destroyed and the student/s removed from the database within 3 months.

Want to see what we hold on you?

Under the new regulations you have the right to know what information we hold on you/your child(ren). Simply send your request by email to simplydancestafford@gmail.com the data we hold for you will then be shared with you.

Do you have a complaint?

If you have a complaint about the way we are handling your information or how we have responded to a request for information or data removal, please let us know.

The Principal at Simply Dance is to deal with Data Protection (GDPR) from now until the next review.

Hannah Cresswell - Principal

This policy was last reviewed on 10/03/2023